🎓 Student co-curricular portfolios
Tool: Cane Commitment (Suitable)
Use when: You need reflection‑based learning, evidence collection, or a co‑curricular portfolio.
Target audience: Undergraduate students.
Start here: Explore the guides. You can contact the team to request and customize activities.
✅ Required training (standardized)
Tool: ULearn
Use when: You need completion tracking and certificates with minimal instructor interaction.
Target audience: Employees (faculty, staff, students) and approved non-employees.
Start here: Explore the ULearn service page. Submit a request with purpose, audience, tracking needs, and launch date.
🎯 Student/employee training (collaborative, instructor-led)
Tool: Microsoft Teams for Education
Use when: You need interactive, instructor-led training with discussions, file sharing, live sessions, and ongoing communication in a structured class or cohort environment.
Target audience: Students, faculty, staff facilitating training, and external users.
Start here: Explore Microsoft Teams education site, or use our quick start guide, and playlist on class teams.
📁 Document library / file storage
Tool: SharePoint / Box / G-Drive*
Use when: You need to store, share, version, and co‑edit documents in a centralized location so they remain permanent team or program assets, independent of individuals who separate from the University.
Target audience: University employees, students, and external users.*Please note, G-Drive is not a recommended solution for external users.
Start here: Request a Box Departmental Account or engage with the file storage options, e.g., a Sharepoint Hub, or solutions on the Collaboration and Cloud Storage Solutions page.
📣 Mass announcements
Tool: Listserv
Use when: You need email announcements to a changing membership list.
Target audience: All University employees.
Start here: Access the Listserv service page and request form.
🎉 Student engagement + events
Tool: Engage
Use when: You support student organizations, promote events, and track engagement.
Target audience: Students.
Start here: Manage organizations page. You can contact the committee on student organizations.
💬 Meetings & messaging
Tool: Teams / Zoom
Use when: You need group messaging, meetings, or ongoing communications.
Target audience: University employees, students, and external users.
Start here: Explore the Microsoft Teams service page and Zoom service page.
🎥 Video hosting & sharing
Tool: Kaltura
Use when: You need to host upload, publish, embed, or share video content.
Target audience: University employees, students, and external users.
Start here: Kaltura video hosting / MediaSpace guide. Contact us for additional guidance.
🧭 Student success initiatives
Tool: Navigate360
Use when: You support student success outreach, appointments, success plans and reporting.
Target audience: Teaching faculty, professional staff who advise students, students.
Start here: Navigate360 user support resources. Contact us for additional guidance.
📝 Student placement exams
Tool: Gradescope
Use when: You facilitate, and grade placement exams for students.
Target audience: Faculty, instructional support, and students.
Start here: Gradescope online assignment resources. Contact us for additional guidance.
🧩 Knowledge base
Tool: Microsoft Loop
Use when: You need flexible, modular content for knowledge sharing, quick-start guides, or evolving training materials that can be collaboratively edited and embedded across Microsoft 365 tools.
Target audience: Faculty, staff, and students collaborating on training and knowledge resources.
Start here: Learn about Microsoft Loop.
📊 Quiz / Survey Tools
Tool: Microsoft Forms / Qualtrics
Use when: You need to create standalone tests, quizzes, and surveys.
Target audience: University employees, students, and external users.
Start here: Learn about Microsoft Forms and Qualtrics.
💻 e-Learning Authoring Tools
Tool: Articulate / Adobe Captivate
Use when: Your funded program needs to author e-Learning modules.
Target audience: University employees, students, and external users.
Start here: Request a quote for software.
